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UVic — University of Victoria
The PEA was certified in September 1995 to represent the non-faculty professionals of the University of Victoria.
PEA members include administrative officers, systems specialists, program coordinators, academic assistants, laboratory instructors, and many other classifications working in a broad range of University departments and programs. Visit the chapter website.
At Your Fingertips
UVic Chapter Documents
Job Evaluation Guide
2024 UVic Constitutional Amendments
Chapter Constitutional Change (Login required)
UVic Executive
Contacts
Chair: Kristen Ficke, 250-721-7604
UVic Online
Vice-Chair: Sandra Guerreiro, 250-721-8003
Theatre
Treasurer: John Foxgord, 250-721-7677
University Systems
Director: Ori Granot, 250-721-7183
Chemistry
Director: Cliff Haman, 250-472-5310
Visual Arts
Director: Ash Senini, 250-472-5826
Co-op and Career Mechanical Engineering
Director: Lukasz Krawczyk
Facilities
Director: Lara Read
Continuing Studies
Find Local Reps
Local Reps
Bob Wright Center
Brian Tucker, 250-853-3587
Business & Economics
Shawn Tripp, 250-472-4566
Campus Security, Campus Services (Bookstore) and Child Care
Vacant
Campus Services (Career Centre, Centre for Accessible Learning)
Charlie Watson, 250-472-5483
Centre for Athletics, Recreation and Special Abilities (CARSA)
Tim Smith, 250-721-7688
Clearihue
Dave Bakken, 250-472-4838
Continuing Studies
Tim Smith, 250-721-7688
Cornett
Kay del Sol
Craigdarroch Commons
Jeff Albert, 250-721-7653
Cunningham
Kim Curry
David Turpin Building (formerly Social Sciences and Math)
Chi Kou
Elliott
Ori Granot, 250-721-7183
Engineering
Ash Senini, 250-472-5826
First Peoples’ House
Renee Livernoche, 250-721-6326
Fine Arts & Multifaith Centre
Sandra Guerreiro, 250-721-8003
Floater Rep
Viv Hersche
Harry Hickman Building
Emily Arvay
Health & Wellness Building
Vacant
Human & Social Development
Stephanie Harrington
Ian Stewart Complex
Cortney Baldwin
Jamie Cassells Centre (formerly UVC)
Brian Tucker, 250-853-3587
Legacy Gallery
Iona Hubner, 250-721-7946
Library
Melissa Doyle, 250-661-4712
MacLaurin
Brian Tucker, 250-853-3587
McKinnon
Tim Smith, 250-721-7688
Medical Sciences Building
Iona Hubner, 250-721-7946
Michael Williams Building
Rachel Goldsworthy, 250-472-5408
Murray and Anne Fraser
Liz Eby, 250-853-3518
Ocean Networks Canada: Marine Technology Centre
Duncan Hogg
Ocean Networks Canada: Queenswood Campus
Duncan Hogg
Petch
Adrienne White
Phoenix
Sandra Guerreiro, 250-721-8003
Saunders & Saunders Annex
Vacant
Sedgewick
Brian Tucker, 250-853-3587
University Houses & Health Services
Jeff Albert, 250-721-7653
Visual Arts
Sandra Guerreiro, 250-721-8003
Collective Agreement FAQs
When should I take sick leave?
Firstly, we all know it’s important to stay home if you aren’t feeling well. Sick leave should be used for all personal illness but there are a few specific things you need to know:
- Regular employees have up to six months of sick leave per illness but may require documentation. For part-time employees, sick leave is pro-rated. Term employees have 1.5 days per month.
- If at the end of three months, your medical team determines that your recovery from illness, injury or disability is unlikely within 6 months of the date of commencement of sick leave, you can submit an application for long-term disability insurance benefits.
- Sick leave cannot be used if your child or dependent is ill. PEA members should use their flexible work scheduling or other paid leave provisions (e.g. vacation, CTO, etc.) to take care of a dependent.
- The following other forms of leave can also be considered:
- Paid absence for unavoidable personal business can be used when members need to be absent from work for short periods of time to attend to unavoidable personal business. This type of absence must not negatively impact the timely and effective performance of the members’ work responsibilities.
- Flexible scheduling and Compensatory Time Off (CTO) can be applied. We will go into more detail on CTO in the next new member message.
- Absence without salary enables PEA members to apply for a personal leave of absence without salary.
How does Compensatory Time Off (CTO) work?
Your UVic Collective Agreement outlines the average work week and acknowledges that the nature of your work duties will frequently require considerable flexibility to accommodate varying workloads and operational needs.
You are expected to be self-directed with respect to your work but you sometimes might need to work considerably more than the average work week in order to perform your duties. However, in the 26 week period established by a department, a reasonable work schedule for a full-time member average 35 hours per week.
This leads us to Compensatory Time Off (CTO). Your work schedule can be altered at any time by mutual consent. When you are required by your supervisor and have the approval of the Dean/Director to work more than 35 hours per week on average by the end of a 26 week period, then you will receive CTO. Your CTO can be taken in the following forms:
- Any outstanding CTO hours up to and including 130 hours will be scheduled off and compensated at straight time;
- Any outstanding CTO hours greater than 130 hours and up to and including 338 hours will be scheduled off and compensated at one and one-half times;
- Any outstanding CTO hours greater than 338 hours will be scheduled off and compensated at double time.
- If you are required to occasionally be on standby, where you will be called to work under conditions that restrict normal off-duty activities, you are entitled to have this taken into consideration when establishing your work schedule. If reasonable accommodation cannot be made for being on standby, you are then entitled to one-hour compensatory time off for every three hours on standby. You must be formally assigned to standby duty to qualify and when designated you will immediately be available for duty at a known telephone number.
- To compensate for the disruption of personal time, PEA members who are called into work during normal off-duty periods shall be provided CTO of one-half day plus an amount equivalent to the duration of the callout.
How does the Job Evaluation Questionnaire (JEQ) process work?
Job evaluation is the process of measuring the relative worth of jobs. Job re-evaluation requests can be submitted whenever the University significantly changes the duties and responsibilities of a position. However, if you have recently started in a newly established position there are some specific things you need to know:
- If they believe their position is rated incorrectly a new incumbent may complete a job evaluation questionnaire (JEQ) and submit it to their supervisor between six months and not later than twelve months after assuming the position.
- Any resulting change in the position rating level will, if appropriate, result in a retroactive salary adjustment to the date the incumbent was hired into the position.
- If a JEQ is submitted between twelve and eighteen months after assuming the position, retroactive salary adjustments will be for a maximum of the twelve months prior to the JEQ submission date.
- Any requests submitted after eighteen months following commencement in the position will be treated as standard job re-evaluation requests.
More information on the job evaluation process can be found here.
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UVic Constitution
ARTICLE I — Name
The name of the organization is the University of Victoria Chapter of the Professional Employees Association (UVic PEA).
ARTICLE II — Objectives
- To represent the needs of the members;
- To research and provide bargaining positions;
- To assist the Professional Employees Association in negotiating a collective agreement;
- To support and develop the welfare of its members as individual professionals;
- To carry out any other functions consistent with the Constitution and By-Laws of the Professional Employees Association;To function as a chapter of the Professional Employees Association.
ARTICLE III — Membership
Membership is open to all staff who are members of the bargaining unit.
By-Laws
ARTICLE I — Meetings
- There will be an Annual General Meeting within the first 15 days of November in each calendar year.
- A special meeting will be called when a strike vote is contemplated.
- Other special meetings may be called by the Chairperson, the Executive or on a written request from at least ten members. When a special meeting is called, it will take place within one calendar month of the request being received by the Chairperson or, in the absence of the Chairperson, any member of the Executive.
ARTICLE II — Notice of Meetings
- Notice of meetings will be delivered to each member via email email address on file with the PEA not less than ten days prior to the meeting.
- Each notice of meeting will state the business to be transacted.
ARTICLE III — Quorum
- A quorum in a meeting is five percent of the membership.
- No business will be transacted at a meeting without a quorum present.
ARTICLE IV — Rules of Order
All meetings will be conducted in accordance with Robert’s Rules of Order.
ARTICLE V — Voting
- There will be no voting by proxy.
- Each member will be entitled to one vote on each question.
- Voting will be decided by a show of hands, unless otherwise directed by the meeting, or as otherwise provided by these By-Laws.
- Every question will be decided by a majority of votes, unless otherwise specifically provided by these By-Laws.
- Contract ratification votes will be conducted, consistent with the PEA Constitution and By Laws.
- Strike votes will be conducted, consistent with the Labour Code of B.C.
ARTICLE VI — Terms of Office
- The Executive is comprised of a Chairperson, a Vice-Chairperson. a Second Vice-Chairperson and six Directors. The assigned PEA Labour Relations Officer is a member of the Executive with voice but no vote.
- All Directors are elected for two-year terms except for those elected by by-election.
- The Chairperson and Vice-Chairperson, and Second Vice-Chairperson are elected for two-year terms. The Chairperson is elected in odd years, the Vice-Chairperson is elected in even years, and the Second Vice-Chairperson may be elected in either even or odd years.
- The Treasurer and the Secretary are elected by and from the Executive. The positions of Treasurer and Secretary may be combined at the discretion of the Executive.
- Three Directors are elected in odd years, and three Directors are elected in even years.
- In the event that a member of the Executive is not able to complete the term of office but less than six months remain, the Executive will elect a member of the Chapter to fill the position for the term remaining. If six months or more remain, a byelection will be called to fill the position to complete the term of office.
- In the event that a member of the Executive is granted leave of three months or more, but less than six months, the Executive will elect a member of the Chapter to fill the position for the term of the absence. If the leave of absence is for six months or longer, a by-election will be called to fill the position to complete the remaining time in the term of office.
- Executive members will assume office immediately following the Annual General Meeting at which their election is reported. For By-Elections, they will assume office on the day following the report of their election by the Elections Committee.
ARTICLE VII — Duties & Responsibilities
1. Chairperson
- The Chairperson will be the chief executive officer of the Chapter.
- The Chairperson will preside at all meetings, and sign all contracts, documents or instruments undertaken between the Chapter and other organizations or individuals and will be a delegate to the annual convention of the Association.
- The Chairperson will have overall responsibility for the general and active management of the business of the Chapter and will enforce and abide by the provisions of the Chapter Constitution and By-Laws
- The Chairperson will be a member of the Association/University committee.
2. Vice-Chairperson
- The Vice-Chairperson will assume duties as may be determined by the Chairperson or Executive.
- Should the Chairperson refuse to act, be absent or disabled, the Executive will vest all the powers and duties of the Chairperson in the Vice-Chairperson.
- The Vice-Chairperson will be a member of the Association/University committee.
3. Second Vice-Chairperson
- The Second Vice-President will assume duties as may be determined by the Chairperson of Executive.
- The Second Vice-President will be a member of the Association/University committee.
4. Treasurer
- The Treasurer will keep full and accurate accounts of all receipts and disbursements of the Chapter.
- Deposit all monies and disburse the funds of the Chapter under the direction of the Executive.
- Prepare financial reports as required by the Executive.
- Present an annual financial report at the Annual General Meeting; perform other duties as maybe determined by the Executive or required under the PEA Constitution and By-Laws.
5. Secretary
- The Secretary will prepare and disseminate notices and agendas of all Executive and Chapter meetings.
- Keep an accurate record of all Executive and Chapter meetings.
- Act as Parliamentarian at all Chapter meetings.
- Act as Archivist for all Chapter matters.
- Assume other duties as may be determined by the Executive.
6. Association Executive Member(s)
- The Chapter Executive will elect one or more of its members to serve as members of the Association Executive.
- The Chapter’s Association Executive member will serve as a member of the Association Executive, will represent the Chapter at Association Executive meetings and will report back to the Chapter on matters arising.
7. Directors
- Directors will represent the various interests of the Chapter and will perform duties as may be determined by the Executive.
ARTICLE VIII — Executive Meetings
- A quorum of the Executive will be any five members.
- In the absence of the Chairperson, Vice-Chairperson, and Second Vice-President at an Executive meeting, the Directors will appoint a Chair from among the Executive members.
- All questions coming before the Executive shall be decided by a majority vote of the members present.
ARTICLE IX — Committees of the Executive
The Executive may create committees at its discretion and appoint members to them. Each committee will normally include one member of the Executive.
ARTICLE X — Removal From Office
- Members of the Executive may be removed from office before the expiration of their term of office.
- A call for removal must be signed by five percent of the membership and forwarded to the Chairperson, with a copy to the Secretary. A Special Meeting must be called to discuss the issue.
- After the meeting, ballots will be circulated to the membership by the Elections Committee. The Elections Committee will count the ballots and report the binding results to the Executive. The impeachment will succeed only if supported by two-thirds of the ballots cast.
ARTICLE XI — Chapter Executive Elections
- The Elections Committee normally consists of five members elected by and from the membership at the annual general meeting, and is accountable only to the membership. When any member of the Elections Committee resigns, is absent or otherwise fails to perform the duties set out in this ARTICLE, the Executive may appoint a replacement.
- Vacant Executive positions will be filled by the candidates receiving the highest number of votes.
- If a member of the Elections Committee wishes to accept a nomination for the Executive, the member will first resign from the Committee.
- Powers and Duties:
- The Elections Committee conducts Executive elections by secret ballot.
- For Executive elections, the Elections Committee will:
- Accept nominations put forward by any two members;
- Circulate to the Membership a list of candidates, including candidate profiles;
- Circulate the ballot two weeks prior to Election date;
- Arrange an all candidates meeting, as considered appropriate by the Elections Committee in consultation with the Chapter Executive;
- Receive ballots up to noon of the day the balloting closes, normally the day preceding the Annual General Meeting;
- Count ballots on the afternoon of the day balloting closes;
- Report results the day after balloting closes, normally at the Annual General Meeting.
- If insufficient nominations are received to fill the vacant position(s) by the date set by the Elections Committee for the close of nominations, the Executive will seek additional candidates and will fill any vacant positions by voting on these candidates by secret ballot.
ARTICLE XII — Appointment Committee
- The Appointment(s) Committee consists of a Chair elected by and from the Executive and a number of representatives elected by the Executive.
- The Appointment(s) Committee will seek nominations for Local Representatives and for, representatives on various university, association and other bodies as required. Nominations will be forwarded to the Executive for ratification.
ARTICLE XIII — Duties & Responsibilities
- The Bargaining Committee consists of six voting members elected by the Executive – three from the Executive and three selected from the membership at large. The bargaining Committee also includes non-voting PEA staff representatives.
- Powers and Duties: The Negotiating Committee will:
- Identify and represent the needs of the members;
- Research and develop bargaining positions;
- Assist the Professional Employees Association in negotiating collective agreements.
ARTICLE XIV — Local Representatives Committee
- The Local Representatives Committee consists of all Local Representatives, the assigned PEA Labour Relations Officer and a Chair elected by and from the Executive.
- Powers and Duties: The Local Representatives Committee will meet as called by the Chair or any three members and will serve as a communications link between and among members and the Executive.
ARTICLE XV — Local Representatives Committee
- The Chapter’s Association Executive member(s) will be a convention delegate(s) as specified by in the Association By-laws.
- The Chapter’s Chairperson will be a convention delegate. In the event that the Chairperson is unable to attend the convention, another member will be elected as a delegate by and from the Executive.
- The Chapter’s total entitlement to convention delegates is determined in the Association By-laws. Delegates additional to those specified above will be elected by and from the Chapter membership.
- The election of convention delegates will be held at least 75 days prior to the convention. An all candidates meeting may precede the election, which will be conducted by the Elections Committee. Candidates receiving the highest number of votes will be elected. Candidates not elected will be considered alternates in the order of votes received and will attend the convention in the event of an elected delegate being unable to attend.
- If insufficient nominations are received to fill the positions by this procedure, those nominated will be acclaimed and the remaining delegates and alternates will be nominated and elected by the Chapter Executive.
ARTICLE XVI — Accountability
- Committees created by the Executive, except for the Elections Committee, are subject to the authority of and are accountable to the Executive.
- Members representing the UVic Chapter of the PEA are subject to the authority of and accountable to the Executive.
ARTICLE XVII — Remuneration
Executive members will serve without remuneration. Executive members and members of the Chapter will be reimbursed for out-of-pocket bona fide expenses incurred on behalf of the Chapter.
ARTICLE XVIII — Amendment
- Any member may propose an amendment to the Constitution or By-Laws of the Chapter by writing, to the Chairperson of the Chapter at least 90 days prior to the Annual General Meeting.
- Amendments to the Constitution or By-Laws may be taken to a formal vote only if introduced and passed by an ordinary motion at the Annual General Meeting or at a Special Meeting convened for that purpose. Formal voting will be by secret ballot to the entire membership. The amendment will succeed only if supported by two-thirds of the ballots cast in the formal vote.
ARTICLE XIX — Minutes
Minutes of Executive, Annual General and Special meetings will be made available to members within a reasonable time (and in no event longer than 60 days after the meeting).
ARTICLE XX — Chapter Financial Records
- The financial records of the Chapter will be available for inspection by any member on reasonable notice to the Treasurer.
- The fiscal year of the UVic PEA shall end on the 30th day of September in each year.
- The financial signing authority of the chapter shall be any two of the Chairperson, Vice Chairperson and Treasurer.
